Article 1 General Provisions

These regulations are formulated to further strengthen the management of international students and serve the cultivation strategy of international talents at Jiangnan University according to the actual situation of the university and the spirit of several documents, including “Regulations on the Recruitment and Cultivation of International Students” ( Order No. 42 of the Ministry of Education, the Ministry of Foreign Affairs and the Ministry of Public Security), “Management Measures for the Enrollment and Cultivation of International Students at Jiangnan University” (President Office of Jiangnan University [2018] No. 39), “Management Measures of Undergraduate Students Status at Jiangnan University” (President Office of Jiangnan University [2018] No. 41), “Management Measures for Postgraduate Students Status at Jiangnan University" (President Office of Jiangnan University [2019] No. 47) and so on.

Article 2 Enrollment and Registration

1. International students must hold valid passports and student visas to study in China. Students are required to bring with them the letter of admission and visa application form and report to the School of International Education and relevant schools of specialized studies on the date set by the university. Those who cannot report to school on time must submit a written application to the School of International Education in advance, and they cannot postpone the arrival only after approval; leave of absence shall not exceed 2 weeks in general; sick leave shall not exceed one month in general. Those who fail to report to school after the deadline for no reason will be considered to have forfeited his or her enrollment status.

2. The School of International Education handles the electronic registration of new students’ enrollment status and the graduates’ academic accreditation of international students. The Academic Affairs Office and the Graduate School will integrate international students at undergraduate and graduate levels into the academic affairs system and graduate system respectively for day-to-day management.

3. At the beginning of each academic year/semester, international students are required to pay all fees within the deadline set by the university and report to the School of International Education and relevant schools of specialized studies with their student ID cards and campus smart cards; those who fail to pay the required fees will not be registered.

4. International students who cannot report and register on time for any reason must apply in advance for leave of absence and get approval from the School of International Education and relevant schools of specialized studies. Those who fail to register on campus after 2 weeks without leave or approval will be treated as withdrawing from the university. The School of International Education will report to the Leading Group of International Student Affairs for approval, and also report the relevant information to the Academic Affairs Office and the Graduate School to put on record.

Article 3 Transfer and Change of Major

1. International students are generally not allowed to transfer once they are admitted to the university; if there are special circumstances that require them to transfer, students must submit applications and relevant documents in person. After the initial review by the School of International Education, the application and related materials will be submitted to the Leading Group of International Student Affairs for approval of either transfer in or out. Students who have applied scholarships from various levels of government must also provide an official letter from the embassy of the sending country in China or from the relevant sending units to approve their transfer. After the transfer procedures are completed, the School of International Education will report the relevant information to the Academic Affairs Office and the Graduate School to put on record.

2. Once admitted to the school, international students are generally not allowed to change their majors; if there were special circumstances, it shall be up to the School of International Education to decide whether or not the students are allowed to change majors in accordance with the university’s international student enrollment plan and admission criteria, and the student’s academic performance in the university. The School of International Education should submit their decision to the Leading Group of International Student Affairs for approval. After the procedures for changing majors are completed, the School of International Education will report the relevant information to the Academic Affairs Office and the Graduate School to put on record.

Article 4 Suspension and Resumption of Studies

1. Suspension from School

Undergraduate student who have to suspend classes for more than one-third of the total duration of a semester, and postgraduates who have to suspend classes for more than one month in a semester due to illness diagnosed by a Grade II Level A hospital or above shall be suspended for treatment and rest. Students who have to suspend classes due to childbirth, returning to their home countries to serve in the military or other reasons, as determined by the university or upon their own application, are allowed to suspend their studies.

Undergraduate international students are normally able to suspend their studies for one academic year; postgraduate students are normally able to suspend their studies for one semester. Applications for suspension shall be submitted in turn to the School of International Education and relevant schools for approval.

2. Resumption of Studies

Upon completion of the suspension period, international students must submit applications for resumption prior to the start of the new semester, which will be approved by the School of International Education and relevant schools. If you apply for resumption due to illness suspension, you must submit a proof of recovery from a Grade II Level A hospital or above and pass physical check-up by the campus hospital before you can resume your studies. In principle, students who have resumed their studies will be placed in the natural classes of the same or similar majors in the next year.

School of International Education will report the suspension and resumption of international students to Academic Affairs Office and the Graduate School for record-keeping, and report regularly to the university’s Leading Group of International Student Affairs.

Article 5 Expulsion

International students shall be expelled from school if:

1. They have anti-China speeches or actions, or violate Chinese laws and regulations.

2. They fail to report to school and register before the due date without a justified reason.

3. Their attendance does not meet the requirements of the school or the immigration authority.

4. They have not applied for resumption upon completion of the suspension period.

5. They have studied in school for more than the number of years stipulated by the school.

6. They have been diagnosed by a hospital as suffering from a serious mental disorder, contagious tuberculosis or other infectious diseases likely to pose a major public health hazard.

7. They are unable to continue studies due to accidental disability.

8. Their applications for resumption have been rejected due to their serious violations of law during the period of suspension.

9. They apply for withdrawal from school.

10. They are expelled from school for other reasons.

Expulsion procedures are handled by the School of International Education in collaboration with the Academic Affairs Office, the Graduate School and corresponding schools, and are subject to the approval by the university’s Leading Group of International Student Affairs. The School of International Education will report the relevant information to China Scholarship Council, the immigration authority and the embassies of the students’ countries in China for record-keeping.

Article 6 Documents and Certificates

1. After being registered electronically, the names of international students will be submitted by the School of International Education to the Academic Affairs Office and the Graduate School for the issuance of student cards and graduate student cards. The management of the cards will be based on the relevant regulations for Chinese students.

2. The Academic Affairs Office and the Graduate School, together with the schools at which international students study, will issue academic transcripts for international students.

3. The School of International Education shall issue the necessary certificates of attendance for international students.

Article 7 Graduation, Degree Completion and Noncompletion

1. International students who have completed the courses (including academic practice) stipulated in their program, passed the examinations, obtained the required credits and met the requirements for graduation shall be issued graduation certificates; if they meet the requirements for the awarding of degrees, they shall be conferred diplomas; in principle, only the Chinese certificates are provided, if necessary, students may have the certificates translated and notarized at designated institutions.

2. The university will issue degree of noncompletion or certificate of completion for student who meets the relevant requirements; a proof of study will be issued to student who drops out of school.

3. If a certificate is lost or damaged, it will not be replaced. Upon application by the student and verification by the school, the school may issue a certificate with the same validity as the original certificate.

Article 8 Supplementary Provisions

These regulations shall come into force as of the date of promulgation, and the School of International Education shall reserve the right of interpretation. “The Regulations on the Enrollment Status of International Students at Jiangnan University” (President Office of Jiangnan University [2010] No. 6) shall be repealed at the same time.